OSDS Board Meeting May 10, 2023
Members Present
Laurene
Donna
Maggie
Liz
Amelia
Alicia
Meeting called to order
1. Secretary’s report
There are 103 members currently in OSDS
Minutes from last meeting were sent out via email to all board members
Donna motions to accept April meeting minutes
Liz seconds the motion
Motion passes
2. Treasurers Report
Donna has sent the bank statements out to board members via email.
All of the bills have been paid and we are current.
Liz motions to accept the treasurer’s report
Laurene seconds the motion
Motion passes
3. Website Laundry List
a. Accept Online Form Submissions: not only hard copy written forms.
Donna moves to accept the motion to add online forms to OSDS
Laurene seconds the motion
Motion Passes
b. Amend Sanctioning Form For Multiple Submissions: New Sanctioning form will allow trial hosts to add multiple dates for their trials on one form.
Donna motions to make the new form as outlined above.
Laurene second the motion
Motion passes
c. NonMember/Member Price
Do we want a member price and a non member price for asd on the webpage and for events that OSDS puts on?
For example on the webpage we have:
Classified Ads
forum
Online classes (possibly at a later date)
blog
Services page
calendar
Laurene motions that we charge $20 for non members on the website and for events.
Donna seconds the motion
Motion passes
d. Merchandise
How do we want to add items to the store on the webpage? Do we want to vote on the inclusion of each item?
We will put suggested items on the board members only dashboard on the website. The board can see what is proposed and we will discuss it at a regularly scheduled board meeting.
e. Reaching Out to Businesses for Resource Page
email people?
personally reach out?
We need to add a disclaimer at the top of the page citing that the OSDS does not personally endorse the individuals or ads on the page.
Example:
ALL CLASSIFIED ADS ARE FOR YOUR INFORMATION PURPOSES ONLY. OSDS IS ONLY AN INFORMATION PROVIDER AND DOES NOT ENDORSE OR RECOMMEND ANY SHOP, COMPANY OR ANY INDIVIDUAL USERS AND THEIR POSTED LISTINGS.
We will email members and ask for people to put their business or services on our webpage.
Board members are ok to recruit people to add their info to our webpage.
OSDS need to make sure we have something in writing to give to the people we recruit.
f. Donations & Sponsorships gifts will be distributed
We would like to solicit donations and scholarships from vendors. If Wilco would like to donate then it is possible we would hang their banner at our events and attach their logo to our webpage and correspondence in return for their donations.
Maggie will make a form for donations that includes all of the information they will need to donate such as our 501c5 non profit number.
g. Forever in Our Hearts & Handlers Who Inspire page addition to the website
We would like to add this page to the website. It was on the previous website in 2016.
h. Community photo album page addition to the website
Members would post photos of trial results and dogs and handlers
Photos need a label with names and places for history purposes
Donna moves to add this page to the website.
Maggie seconds the motion
The motion passes
i. Donna suggests a Hall of Fame page for the website
It would have honorary members and board members from the past and OSDS archives and complete stored history on the website. Donna has passed a file onto Elaine that has all of the info on it.
Elaine sent a file to Alicia; she has not found a lot of history on the files.
j. Clinician and Event Postings
wanted to post all of the organizations
nationals
regionals
our stuff is priority
who are we promoting on our webpage?
Fidos? Clinicians any one
k. Association Links WASH etc.
No AKC
no ahba
no asca
table it for now!
l. scavenger hunt with website offer lesson from Dave Viklund year membership lifetime membership free
tabled until next meeting
4. Emma Gray Webinar Update
Maggie has reached out to her but has not heard back yet.
5. Awards $600
Maggie lands end bags tote bag with
use our merchandise store to do for
options in the merchandise
biggest prize for open and reserve
pronov reserve
nov nov reserve
6. Open Board Meetings for all OSDS members:
BiLaws technically notify the membership for all of our meetings second wednesday of the month having a meeting and give them meeting zoom membership listens everyone muted observe meeting
webpage video auto zoom use it and make practice link join observe probably put out the agenda reaching out what we are doing. Open for business
move to adjourn Donna
liz second
Email Vote Thursday May 4, 2023
Revised motion :
I (Laurene Stepan) motion that OSDS hold a Photo Fundraiser on May 20, 2023 with the detail of the event being:
Date: Saturday May 20th
Location: Laurene Stepan's House
Main Photographer: Dave Viklund
Price:$125 Per Person For Members/$145 Non-Members
30 mins With Lead Photographer and up to a half hour more with Secondaries
5 Photos with main photographer and 5 from OSDS Photo Library
Slots from 2p-6:30p
$80 Photographer/$20 Dollars OSDS/$25 Sheep Fee
Maggie Yates seconds the motion
Vote:
Yes-Laurene, Liz, Amelia, Maggie, Donna, Elaine, Alicia
No- zero
Abstain-Dave Viklund
​